Selecting function rooms in Mornington has been one of the most daunting or challenging tasks when lodging an important gathering. A delectable and generous menu spread, gorgeous table setting, impeccable audio-visual presentations, and many more are deemed useless if the event venue is mediocre or not up to par with everyone’s expectations.
An event venue completes the entire experience. Both the organizers and attendees remember the venue the way they do with the food, entertainment, and other factors. As such, there has to be a great deal of focus when it comes to choosing the best venue for any given event.
In order to come up with the best and most ideal venue for an event, different factors have to be considered. An in-depth look into each factor should secure positive feedback from everyone in attendance. After all, any event organizer or host yearns to have positive and encouraging words to validate their hard work, right?
Now, as a guide in selecting function rooms in Mornington and other gorgeous venues for any event, here are top Five factors to consider:
Cost
Make sure that the cost of the venue is within budget. Truth be told, some of the nicest and most in-demand function rooms and event spaces come with a hefty price tag. Should the desired venue be on the higher end of the price range spectrum, then the budget allocation for it must be adequate. Otherwise, some adjustments have to be made.
It is advisable to always begin with venue inquiries focused on how much it costs to staging an event. This is a good way to start the process of elimination. Weed out those that are priced way beyond the budget (even after application of promos and other packages) and stick to the ones that fall within the parameters.
Good news! While some of the good venues tend to be aspirational, there are up-and-coming ones that need to be discovered. Since they have yet to make a name for themselves, such venues are priced relatively more reasonably than the highly popular ones. Even better, these new venues may even be significantly better than the famous event spaces in more ways than one.
Function Room Overall Condition/State
Function rooms, as mundane as they may seem, play an important role in making or breaking any event. As such, the function room in Mornington has to deliver in all aspects. Make sure that these following function room aspects are met:
Walls and Ceiling
Be critical of the event’s designated function room. Always remember that even the most minute details don’t escape the ogling eyes of guests and everyone in attendance. Also, everyone’s safety is always the top priority. As such, always check for any visible and alarming cracks on the walls. Not only are the cracks considered a red flag for safety, but those take away the aesthetic appeal of the venue altogether.
The same thing goes for the function room’s ceiling. Watch out for leaks, cracks, and other forms of wear and tear. A good events venue should be extra mindful of these aspects. Therefore, regular repair and maintenance have to be lodged. If there are noticeable cracks are present (unless the venue follows a period theme), then it might be a good idea to look elsewhere.
Flooring
Tiles
Tiles have to be in immaculate condition. There should be no chipped or broken tiles. Remember, broken tiles don’t just degrade the overall look of the room, but they can also be a potential safety hazard. Guests’ heels or shoes can get caught in the broken tile gap resulting in accidental tripping. The tiles must also be polished and free from stains.
Carpet
Should the function room be carpeted, check for the following:
– Visible stains
– Unsightly rips or thread fluff/loose carpet parts
– Undesirable scent/musty odor
– Dust build-up
– Uncarpeted patches/floor parts
Should any of these be observed, immediately point it out to the event specialist so they can have it fixed immediately. If it seems that such issues can’t be addressed in time for the event, look elsewhere.
Offered Services And Other Essential Amenities
It is always a good idea to choose a venue that takes care of almost everything needed to stage an event. As such, check if the venue offers the following:
Partner Caterer
Does the venue have catering services on top of the function room in Mornington to be used? If so, then that’s an item taken care of. However, the terms have to be clear especially in terms of payment. Will the catering fees be part of the overall package or is it a separate bill? Have all these points cleared out before proceeding with other discussions (perhaps even negotiations).
If catering is already included in the final price, ask for the caterer’s flexibility to include preferred dishes outside the menu. If the set menu is etched in stone and can’t be altered, check if the intended guests are to generally appreciate the dishes offered. Remember, food is also just as important as the venue itself.
Audio-Video Inclusion
It can potentially add up to the savings if the function room already includes the use of their audio and video facilities. Most hotels and other established venues already have this as an inclusion. However, some venues don’t so it is still best to confirm.
Should the function room package come with AV equipment, it is best to have it tested as soon as the ocular inspection. Make sure the audio and video capabilities are in excellent condition to avoid glitches come the actual event day.
Set-up And Bussing Staff
Another highly appreciated value-added service is the inclusion of set-up and clean-up staff. The inclusion of this service is an essential part of any event. Remember, the event doesn’t start when the lights are on and the emcee starts with his hosting job. With set-up and bussing included, there is no need to commission a separate team to be in charge of the ingress and egress.
Parking Allocation
Parking is one of the most important considerations. What’s an awesome venue if guests won’t have any parking space intended for them, right? Guests are most likely going to come driving their own cars. A great venue is one that provides adequate parking space so guests don’t have to waste time competing for the next available parking spot. That’s an arduous situation that can seriously take away the fun out of the entire event experience.
Location
Thank goodness for finally having the best function room ever! Now, the event is ready to rock and roll. But wait, was there any consideration given to the location of the event? Is the function room located in a venue in the middle of nowhere? Will it take an hour of driving or perhaps at least two airport layovers for guests to reach the venue? If this is the case, expect a low guest turnout.
The sentimentality of the venue makes the event even more special. However, if it translates to too much hassle for the guests, then better save it in a more private and intimate setting. Events and functions are meant to have guests. Therefore, the location has to be accessible and convenient to be reached. There is no need for rocket science to understand this principle.
In Conclusion
Events are special. It brings people together. As such, all aspects of the event have to be in place to ensure that long and lasting beautiful memory. Needless to say, the function room or venue plays an important role.
Anyone who wishes to throw an event may reach an encouraging level of success by following the steps provided in this article. The event of a lifetime may well materialize after giving some serious thought to the items mentioned here.
At the end of the day, it pays to be critical and meticulous. It’s not to be difficult, not at all. It is simply because any event should not settle for the mediocre or ordinary. All events held in function rooms in Mornington are special, therefore, every expectation has to be met.